Freelance Administrator

Administrator Job Description

The BIT Collective
Position: Administrator (Freelance 12 Month Fixed-Term Contract, Entry-level)
Location: Remote
Hours: 2-3 hours per week, with flexibility around your schedule
Pay: £16.48 per hour
Reports to: The BIT Collective board

Role Overview:

Join The BIT Collective as a freelance Administrator, supporting our mission to promote equality and inclusivity in Scotland’s folk and traditional music sector. This is a flexible role that fits around your schedule while giving you experience working in an arts-focused, collaborative environment. You’ll handle a range of essential admin tasks, helping keep everything running smoothly behind the scenes.

Key Responsibilities:

• General Administrative Support

• Manage basic administrative tasks: answering emails, scheduling meetings, taking minutes, and updating shared documents.

• Help process invoices and keep financial records tidy.

• Ensure all documentation related to events, mentoring, and activities is well-organised and easily accessible.

• Support the team in preparing and delivering events, including liaising with venues and handling logistics.

• Attend to various administrative duties as required, ensuring the smooth day-to-day operations of The BIT Collective.

• Provide light project support to other members of the team where needed, such as sharing updates or coordinating small tasks.
  
  

• Task Coordination and Reporting

  • Collaborate with team members to support the planning and timely completion of tasks related to events, initiatives, and ongoing work.

  • Assist the Board by maintaining clear records of budgets, expenses, and financial details, ensuring all budget proposals are submitted in advance for approval.

  • Ensure assigned tasks contribute meaningfully to The Bit Collective’s strategic goals, and provide regular, concise updates on progress and outcomes.

• Training Coordination

• Source, book, and liaise with external training providers as directed by the Board to support the development of the organisation, volunteers, and the wider community.

• Coordinate the delivery of internal training sessions by scheduling, securing necessary resources, and working with trainers to ensure smooth implementation.

• Ensure all training initiatives reflect The BIT Collective’s commitment to building an inclusive, capable, and engaged community.
  

• Research and Sector Awareness

  • Conduct regular desk-based research to stay informed about developments in the folk and traditional music sector, as well as broader cultural, social, and policy trends.

  • Monitor news, events, and initiatives relevant to equality, diversity, and inclusion within Scotland’s music and arts communities.

  • Share key findings with the Board and wider team to support informed decision-making, inspire new initiatives, and ensure The Bit Collective remains connected, relevant, and responsive to the needs of the sector.
    

• Other Relevant Tasks

• Carry out any other relevant tasks that arise, in discussion and agreement with the Board, that support the overall operations and strategic goals of The BIT Collective.

What We’re Looking For:

• Organised and reliable, with strong attention to detail.

• A clear and friendly communicator who can manage and prioritise tasks independently.

• Comfortable using digital tools like Google Workspace and video conferencing platforms.

• Passionate about contributing to an inclusive environment that uplifts women and marginalised voices in the folk and traditional music scene.

• We particularly welcome applications from people who are underrepresented in the arts, including but not limited to people of colour, disabled people, LGBTQIA+ folks, and those from working-class backgrounds.

• This role is ideal for someone looking to gain their first work experience in the music or arts sector. You’ll be supported and mentored throughout your time with us, with space to learn, ask questions, and build confidence as you grow into the role.
  

How to Apply:

Please send a CV and/or short paragraph (written, voice note, or video – whatever’s easiest) telling us what skills you feel you’d bring to the role, why you’re interested in the role and what you hope to gain from it. Include your name, email, and any relevant links or experience (if applicable), and send it to: thebitcollectiveboard@gmail.com